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What is an attendance record?

An attendance record is the list of people who actually came to an event, with counts of attendees and no-shows.

ConceptAttendanceAdminCoordinator

What is it?

An attendance record is a summary of who actually came to an event. It is different from an RSVP, which only says who planned to come.

Each attendance record holds:

  • The event it belongs to.
  • The list of people who attended.
  • The checked-in count.
  • The no-show count, for people who registered but did not arrive.
  • Notes about the day.

When do you use it?

You use an attendance record after an event, or during it, to capture what really happened. You use it to:

  • Know how many people came compared with how many registered.
  • See which people are regular attendees and which are new.
  • Plan food, seating, and support for future events.
  • Feed accurate numbers into community reports.

Example

James is a support worker. He runs a weekly social group. Each week he opens the event and creates an attendance record. He sees that six people confirmed, five attended, and one did not show up. Over a month, James can compare the records and see that attendance is growing.